Before you even begin looking at the types of packages available, it is important to go through a careful evaluation process to determine your organization's needs. Some of the things you will want to consider include: What do you need the system to do? If you presently have a system, what about your present system works well and what problems exist? What other processes can be automated? Who will have access to the system? What security controls will be needed? Will it need to be compatible with any other systems (i.e. Accounting)? Are there any major organizational changes planned that may impact the choice of system (next 3-5 years)? How long do you expect to use this system? What kind of a budget do you have to work with?

To answer all of the above questions, it is helpful to establish a small team to assist you with an evaluation. To keep the team moving, set up a time line for completion of the evaluation and prepare an agenda for every meeting. When you are ready to look at vendors, there are a wealth of resources to draw from including directories of HR-related software products, buyer's guides, internet resources and even an association that focuses on HRIS systems - the International Association for Human Resource Information Management - IHRIM. You can also network with other SHRM members by posting a query on the HRTalk bulletin board.
 

Please Note: This material is provided as general information and is not a substitute for legal or other professional advice. Contact the Knowledge Center for more information.

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